The minutes issue
The minutes issue Construction · Engineering · The built environment By AI Metric
note metric
Cover story

Never miss a meeting note again.

Tap record. Talk. Get minutes where every action, decision and risk plays back the exact moment it was said.

Note Metric's Home on an iPhone: this week's meetings, open actions and risks over the water, then the latest minutes as cards
Nothing to type

Talk. Every word is transcribed and written up for you.

In person or on Teams

Round the table on your phone, or a Teams call in your browser.

Survey Metric

From voice to draft report in minutes: flags, photo places and Measure (beta).

One place

Minutes, reports and surveys, searchable for the day you need them.

Open the app in your browser Request an invite
Closed beta

On iPhone and iPad through TestFlight, and in the browser. Recordings stay on the device that made them; notes and minutes sync between your devices with an invite.

In this issue

Record conversations, meetings and inspections. Turn them into organised notes, reports and actions.

  1. 01One meeting, start to finishRecord, mark, minutes, search, then the computer. It plays by itself.The demo
  2. 02Survey Metric: from voice to draft report in minutesThe pull-out on Survey mode: flags, photos with their place, Measure (beta) and the draft.The pull-out
  3. 03Progress meetings, team meetings, surveysThree made-up samples of what comes out.What comes out
  4. 04Capture, understand, stand behind itHow a recording becomes minutes you can rely on.How it works
  5. 05Built for the roomDirectors, commercial teams, surveyors, site and project managers.Who it's for
  6. 06Straight answersWhere your recordings go, and where they do not.The small print
01 · The demo

One meeting, start to finish.

Note Metric on an iPhone, then on a computer.

Record

Record is on every page.

One tap on any screen, round the table or on a call. Nothing to type: you talk, it is transcribed.

Home: this week's meetings, open actions and risks, then the latest minutes as cards
Mark

Mark what matters.

Tap the flag when something matters, pause when you need to, and type notes while it records.

Recording full screen: the length, two marks, notes typed during the meeting, and Stop, Pause and Mark
Your marks

Every mark comes back with what was said.

Each one is a tap from that moment in the transcript.

You marked: each mark with what was said and a link to that moment in the transcript
Minutes

The brief first, then the detail.

Actions with owners only where spoken, decisions, risks and open questions. Every line plays back the moment it was said.

A meeting: its subjects, the brief, and counts of actions, decisions, risks and marks
Documents

Issued as proper minutes.

A progress meeting fills the standard construction minutes: numbered items, Action Lead, RAG and Action Due. Team meetings and surveys come out in their own shape.

Sample progress meeting minutes, page 1
Search

Search the way you'd ask.

Ask it the way you'd ask a colleague. The question words are left out, and every result opens at the line it was said in.

Search for curtain wall: the meeting that matched, with the words highlighted in its brief
On your computer

Then it's on your computer.

Names, notes, transcripts, minutes and marks sync to the browser. The same meeting, with the summary and the transcript side by side.

The same meeting in a browser on a computer: the side bar, the summary and marks, and the transcript beside them
02 · The pull-outSurvey mode in Note MetriciPhone and iPad

survey metric

From voice to draft report in minutes.

Snagging, inspections, valuations, surveys, dilaps, TDDs and handovers. Walk the site and talk: each item is flagged as you say it, each photo keeps where it was taken, and Measure (beta) sizes it up. Stop, and the draft is written for you.

Survey mode's start screen on an iPhone: New survey, the wheel of kinds from Snagging to Handover, Live log, Pause when I leave and Start survey
  1. S1The walkSay it, snap it, measure it, then the draft, scene by scene.In 3D
  2. S2On the phoneThe app's own screens, from the start to Send to Report Metric.Screens
  3. S3Into the reportItems, places, sizes and actions, each with its moment.The report
S1 · The walk

Walk it. Say it. Measure it.

One walk round of a made-up site in Survey mode: Level 2, east wing, ahead of second fix.

Say it

Say “item 4”. It's flagged.

Say “next item”, “item 4” or “snag three” and the item is counted and flagged on the recording with what you said. Nothing to type.

The survey's minutes: each item flagged on the walk with what was said and its time
Snap it

Every photo knows where.

Each survey photo keeps where it was taken, latitude and longitude with how close the reading was, when you allow location, and its moment in the recording.

The survey's photos, each marked with its time in the recording, under the measurements and their indicative total
Measure it Beta

Size it up as you go.

Lengths, walls, floors and volumes with the camera. Each size stays Estimated until you mark it Checked with a tape or laser, and is priced from your own rates.

Measured: each size, Estimated or Checked with tape, its estimate from the surveyor's own rates, and the indicative total
The draft

From voice to draft report in minutes.

Stop the survey and the draft is written for you: the items, the photos with their places, the sizes and the actions, each one playing back the moment it was said.

The survey's record: its title, kind and tags, then the brief
Send it

Then into any report.

The PDF, a plain Word file ready for your letterhead, a zip with the photos and Measurements.csv, or Send to Report Metric in one file.

Send to Report Metric: one zip with the transcript, each photo at the moment it was taken
S2 · On the phone

The app's own screens, start to send.

Survey mode on an iPhone, with a made-up walk round. A swipe in from the right on Home opens it; a swipe in from the left goes back to Note Metric, still recording.

New survey: the wheel of kinds, Live log, Pause when I leave and Start survey
Start

Pick the kind of walk round. Nothing records until Start survey.

Items 2 to 4 flagged on the walk, each with what was said and its time
Flagged

Every item you named, with what you said and when.

The survey's photos, each marked with its time in the recording
Photos

Each one at its moment in the walk; the report gives where it was taken.

Measured: each size, Estimated or Checked, and the indicative total from your rates
Measured

Sizes, Estimated or Checked, and an indicative total from your rates.

The survey's record: its title, kind and tags, then the brief
The draft

The brief first, then every item, action and risk.

Send to Report Metric on the survey's page
Sent

Send to Report Metric: one file, every photo at its moment.

S3 · Into the report

Walk it. Say it. Report it.

Minutes, reports and surveys tied together: what you say, the photos and the sizes land in one draft, with nothing to type.

01

Flags as you speak

Say “next item”, “item 4” or “snag three” and the item is counted and flagged on the recording with what you said. Tap Mark for anything else.

02

Photos that know where

Every survey photo keeps where it was taken, latitude and longitude with how close the reading was, when you allow location, and its moment in the recording.

03

Measure Beta

Lengths, walls, floors and volumes with the camera, and a room scan on iPhones and iPads with LiDAR. Each size stays Estimated until you mark it Checked with a tape or laser.

04

Priced from your rates

Pick the trade, type your pack price and labour rate, and the packs to buy and an indicative price are worked out as you go.

05

Into any report

The minutes, the PDF and a zip with the photos and Measurements.csv, or Send to Report Metric in one file. Every flag, photo and size keeps its moment.

06

Pauses when you leave

Step out of Survey mode or lock the phone and the survey pauses until you resume, so it never records for hours by mistake.

What goes into the report
Survey: Level 2, east wing
Recorded 21 Oct 2026, 14:10, 42:16 long, 9 photos.
[04:12] MARK: Item 1: fire stopping collar at riser R2
[04:15] PHOTO photo-003.jpg at 53.40216, -2.98552 (within 5 m): Riser R2 collar
[09:47] MARK: Item 2: ironmongery, doors 2.04 to 2.11
[13:20] MARK: Item 3: screed step at the corridor junction
[13:24] PHOTO photo-006.jpg at 53.40228, -2.98547 (within 6 m): Screed step

MEASURED (estimated until checked with a tape or laser)
Riser R2 · Wall 01: 0.90 m × 2.40 m = 2.16 m². Estimated. At 04:20.
Corridor · Length 01: 6.84 m. Checked with tape. At 21:52.
Survey MetricThe pull-outS3
03 · What comes out

Progress meetings, team meetings, surveys.

Three made-up samples of what one recording becomes: a progress meeting in the standard construction minutes layout, a weekly team meeting, and a walk-round in Survey mode with its flags, photo locations and measurements. Each comes out as Word, PDF and text; the Word file is plain, ready for your own letterhead.

Sample team meeting minutes: priorities, who is doing what, decisions and follow ups
Team meeting

Priorities, who is doing what, decisions and follow ups. PDF

Sample progress meeting minutes: details, attendance, and numbered items with Action Lead, RAG and Action Due
Progress meeting

Eleven sections, numbered items, Action Lead, RAG and Action Due. PDF

Sample survey: items flagged as they were said, photos with where they were taken, and sizes from Measure, estimated or checked, with an estimate from the surveyor's own rates
Survey mode

Items flagged as you say them, photos with where they were taken, and sizes from Measure (beta), estimated or checked. PDF

04 · How it works

Capture. Understand. Stand behind it.

Construction vocabulary built in, and minutes written from the transcript alone.

01Capture

In person, on Teams, or on site

Round the table on your phone, a Teams, Meet or Zoom call in your browser, or a walk-round in Survey mode. Nothing to type: you talk, it is transcribed. Photos land on the recording's timeline.

02Understand

Transcript, speakers, minutes

Overview, actions with owners only where spoken, decisions, risks and open questions, in the shape of minutes, each line sorted into operations, safety, commercial, design, contract or programme.

03Stand behind it

Every line traces back to the audio

Tap a timed line to hear the moment it came from. Send anyone a read-only link to the minutes, never the recording.

Owners and due dates appear only where they were spoken.
How Note Metric writes minutes
Note MetricThe minutes issue04
05 · Who it's for

Built for construction managers, consultants and professionals on the move.

Managers and directors

Before you walk back into the room

Search a client, a contractor or a topic and read the brief from the last time it came up, with the line it was said in.

Commercial and compliance

A record you can stand behind

Minutes written from the transcript alone, with actions, decisions and risks that play back the moment they were said.

Surveyors and inspectors

Walk it, say it, measure it

Items flagged as you name them, every photo with where it was taken, and sizes from Measure (beta), ready for the report.

Site and project teams

Starts at the touch of a button

Record from any page, mark what matters as it happens, and type context into the meeting while it records.

A meeting's page: the subjects, the brief, and counts of actions, decisions, risks and marks
The brief

The meeting in one paragraph, before the detail.

06 · The small print

Made for construction, by people who have sat in the meetings.

Words by AI Metric

Note Metric is built by AI Metric, the construction AI consultancy behind Construction Metric. It knows what an RFI, a RAMS pack and a concrete pour are, and it treats the record of a meeting as something you may need to rely on later.

Straight answers

  1. Your recordings stay on the device that made them unless you choose to keep a copy on the server.
  2. Names, notes, tags, transcripts, minutes, speakers and marks sync between your phone and browser.
  3. You choose how transcripts and minutes are made. Included processing passes the recording through our server to the providers named in our privacy policy; the server keeps no audio once the transcript is made, unless you choose to keep a copy.
  4. With your own OpenAI key, the audio goes from your device straight to OpenAI, which keeps it up to 30 days for abuse checks.
  5. On an iPhone that supports it, transcripts and minutes can be made on the phone, with nothing sent.
  6. Survey photos keep where they were taken only while the survey's camera is open and you have allowed location. Measure works out sizes on the iPhone or iPad, and keeps only what you save.
  7. Nothing joins your calls unless you send it. The notetaker, where your account has it, is off until you switch it on, and joins under its own name.
Note MetricThe minutes issue06

Tap record. Talk.

Your meetings, notes and day. Captured.

Open the app in your browser Request an invite

Closed beta. Also on iPhone via TestFlight.